Who doesn’t want to have their fraternity formal in Panama City Beach, Florida? It is the best place to plan your formal! All those awesome white sand beaches and the beautiful ocean right at your feet.
But do you know what you’ll need to do in order to plan your formal there? Putting together any event can be difficult, especially when you have to think about all the details that need to be in place in order for it to happen.
There are so many ingredients that go into planning any fraternity formal, and it requires a ton of dedicated time. It’s a lot like having a whole separate project you do all semester alongside your class schedule, extracurricular activities, and spending time with your friends. So many of the small details can get lost when you’ve got so much to do.
If you want to plan the best fraternity formal in Panama City Beach, then here are a few ideas to help you get started and stay organized!
1. Hotel: Sleeping with the ocean at your feet.
Panama City Beach is a popular place, so there are hundreds of hotels to choose from for your fraternity.
Hands down, the first thing you’ll want to discuss with your fraternity brothers is budget. Knowing this will help you determine where to stay and what to do. If your fraternity doesn’t want to spend a bunch of money on a hotel and would rather spend it on entertainment, then you’ll need to look into more affordable hotels.
Obviously, because this is a beach city, it is extremely popular with college students from across the country, so the sooner you can decide on which hotel, the sooner you can book it and get the dates you want.
Some other questions you’ll need to think about:
Is the hotel you’re booking familiar with fraternities and other large groups? Do they have enough room for your whole group?
What do they charge for large parties? Is it a reasonable price?
What will their payment plan look like and how much will your deposit be?
As you do your research, keep these thoughts in mind so you can find the hotel that’ll fit your group best!
2. Transportation: Arriving at the ocean.
We’ve got to get to the beach to have a formal weekend! And we need to make sure everyone gets there safely.
If you’re planning to rent vehicles, then when looking at various transportation options, think about what the company is like. Are they dependable? Do others give them rave reviews?
Also think about how many people you have coming to your formal.
Do you have a large group that will require several charter buses? If so, how’s the parking at your chosen hotel and venue? The bus drivers will need to be able to unload everyone and load them up, too, and they’ll need an area to wait by for you as you check in and such.
Another form of transportation to consider is carpooling, but if you choose this route, you’ll need to know what the hotel charges for overnight parking and what their parking situation is like. Additionally, you’ll need to know what your class schedule is like so you can decide when to leave. Do you want to take two days and drive halfway there one day, or just do the full drive in one day?
For those that want to rent, our top company for Panama City Beach is Bay Limo.
3. Venues: Having fun by the ocean.
Now for the main purpose of this trip: Fun!
What’s a formal weekend without a night of dancing, entertainment, and just hanging out with your friends? You’ll need a great venue to do that, and there’s plenty of options.
When booking your venue, there are three things to keep track of:
Capacity: Is the venue large enough to hold your group? Will everyone have space for dancing, chatting, and generally having fun?
Eating and Drinking: Is this something else you’ll need to plan into your budget? Will you have to find a separate contractor or caterer yourself, or does the venue already provide these kinds of services?
Safety: What are the venue’s safety procedures? Particularly for a group of your size? Is the venue itself in a safe area?
Choosing the venue is one of the most important things you’ll need to decide for your event, so make sure everyone is in agreement on what they want.
The following venues are our recommendations for Panama City Beach: The Sapp House (particularly great for those who like a bit of history!), Southerland Event Center, and Captain Anderson’s Event Center.
4. Time to wrap things up.
Now that you know what to expect when it comes to planning your fraternity formal, don’t forget about the final details!
Panama City Beach is a super popular place, so your biggest factors here are time and money. You’ll need to allow yourself plenty of time to plan everything out, which can be difficult to do when you’re living the hectic college life.
Here are some details you don’t want to miss:
Have you decided on a budget for the whole trip? How much is going to each item?
Payments can’t be missed! Is someone going to volunteer to handle the payments?
What about those contracts? Most hospitality companies require contracts when working with large groups like fraternities. Is someone in your group comfortable with reading through these contracts and making sure everything is okay?
And to be honest, these are only some of the things you’ll have to consider while organizing your formal!
If you’re feeling way in over your head, that’s completely understandable because it’s a lot to do.
The truth is most hospitality companies prefer working with other hospitality groups because everyone knows what to expect and what they’re doing. Using an outside or third party company like BigDaddy Formals is valuable to everyone.
We’ve created relationships with several companies and organizations in Panama City Beach; we know just what to look for when it comes to negotiating contracts and getting discounts; and we just plain love what we do.
We’ve crafted hundreds of formals for fraternities like yours, from beginning to end, by doing most of the important work already and handling the specifics you’ll need.
So, let us help you be less stressed this year! Contact BigDaddy Formals here to talk with someone about planning your next fraternity formal in Panama City Beach.
Check out this video to see exactly how BigDaddy Formals creates amazing formals for you!