You've waited all semester long, and now it's finally time for the fraternity formal! Here are a few things you should do in the weeks leading up to the big event to make sure you're on top of your game.
Choose Your Venue
If you haven't already, it's time to start narrowing down your venue options. You'll want to consider things like price, location, and capacity when making your decision.
Once you've found a few potential places, reach out to their event coordinators to get more information.
Do a Head Count
Now that you know where your formal will be taking place, it's time to start getting an accurate head count. This will help you determine how many tables, chairs, and other rentals you'll need. It will also help you budget for food and drinks.
Create a Budget
Now that you know how many people will be attending your formal, you can start creating a budget. Make sure to factor in the cost of your venue, food and drinks, rentals, and any other expenses you might incur.
Send Out Invitations
Once you've settled on a date and venue, it's time to send out invitations! Make sure to give your guests plenty of notice so they can make arrangements to attend.
Plan Your Menu
Now it's time to start planning your menu. If you're having your formal at a restaurant or catered hall, you'll need to start working with the staff to plan your menu. If you're having your formal at home, you'll need to start planning your menu and shopping for ingredients.
Hire a Band or DJ
If you want to have live music at your formal, you'll need to start looking for a band or DJ. Start by asking around for recommendations, and then set up interviews with your top choices.
Plan Your Decorations
Now it's time to start planning your decorations. You'll need to decide on a color scheme and then start shopping for tablecloths, centerpieces, and other decorations.
Order Rentals
If you need to rent tables, chairs, or other items for your formal, now is the time to do so. Make sure to order everything well in advance to ensure you have everything you need on the day of the event.
Have a Plan to Handle Last-Minute Changes or Unforeseen Problems
Even the best-laid plans can sometimes go awry. Make sure you have a backup plan in case something unexpected happens. This might include having a few extra tables and chairs on hand in case someone cancels, having a list of alternative decorations in case your original plan doesn't work or having a list of caterers who can provide food on short notice.
Plan for Post-Event Clean-Up
Once the event is over, it's time to clean up. Make sure to plan for this by setting up a timeline and assigning tasks to individuals. For example, you might have one person clean up the tables, and another person clean up the chairs.
This will help to ensure that everything is cleaned up promptly and that no one has to spend extra time cleaning up after the event.
To Sum Up
You should be prepared for the final weeks leading up to your fraternity formal. Make sure you have everything you need and stay on your game. Remember to have fun, and don't stress too much. The night will fly by, and you'll have a great time no matter what happens.
Do you need help with your frat formal? Big Daddy Formals has an experienced team in the college formal planning business. Call us today!